In-Depth Review
Todoist has been around since 2007, and in nearly two decades it has perfected one thing: being a task manager that doesn't get in your way. The interface is clean and fast, the natural language input is industry-best ('submit report tomorrow 9am #work @high' creates a task with date, project, and priority in one line), and the cross-platform sync is instant.
Todoist's Karma system is an underrated feature. It tracks your daily and weekly task completion streaks, rewarding you with points and levels. It sounds gimmicky, but in practice it provides a gentle nudge that keeps you coming back—without the aggressive gamification that makes some productivity apps feel like mobile games.
The free tier is functional but limited: only 5 active projects, no reminders, no filters, and limited file uploads. For $5/mo, Pro unlocks everything most individuals need�?00 projects, reminders, labels, filters. It's one of the best value propositions in productivity software.
Where Todoist falls short is team collaboration. The Business plan ($8/mo per user) has shared projects and task assignment, but lacks the rich collaboration features of Asana, Monday, or ClickUp—no Gantt charts, no workload management, no custom dashboards. Todoist is a personal task manager that can do light team work, not a full project management platform.
Pros
- Natural language input�?meeting tomorrow 3pm #work' just works
- Karma system gamifies productivity without being distracting
- Available on literally every platform including Apple Watch
Cons
- Free tier limited to 5 projects—feels tight quickly
- No built-in calendar view in the free tier
- Team features are basic compared to Asana or ClickUp